E-commerce at the Swedish Police

Our purchasing system is the most efficient way for those at the Police to find and order products from our suppliers.

Our e-commerce system is the most efficient way for those at the Police to find and order your products. The entire ordering process is made easier for both purchaser and supplier by working together with us to enable ordering from your agreement and making sure your invoices are structured correctly.

The information on this page applies to all products and services that can be ordered through our purchasing system. It does not apply to IT-related products and services.

There are multiple ways to e-trade with us. Unless otherwise agreed, you may choose which of the methods below is best suited to your company.

E-trade via your electronic ordering system

We can create an electronic purchasing flow from order to invoice if your company offers system support for electronic ordering that works with the Peppol BIS e-commerce standard. Peppol BIS e-commerce is a generic term that refers to messages in XML format sent via the Peppol network that SFTI (Single Face to Industry) recommends for e-trade with the public sector. You can read more about the Peppol e-commerce messages we use further down on the page.

The Police´s electronic Peppol address is: 0007:2021000076.

Read more about e-purchases on the SFTI website.

E-commerce via the Police supplier portal for catalogues, orders and invoicing

If your company does not have system support for electronic ordering as described above, you can use the Police´s online supplier portal. You can use this portal to manage your product catalogue, receive orders and effortlessly transform the orders received into electronic invoices which will then be sent to us.

The supplier portal provided by Opus Capita is free of charge.

E-commerce with the Police – step by step

Enable ordering, receive orders and send invoices by following six simple steps.

1. Submit your company details

We need more information about your company before we can initiate e-commerce with you. Complete the Company information form (PDF, 2 MB) (pdf, 2 MB) and email it to your contact person for the agreement at the Police.

2. Prepare your system or create an account in the supplier portal

Now it is time to implement the preparations necessary in your e-commerce system support.

You can register in the Police supplier portal if your company does not have system support for e-commerce. You need to register the following information about your company in the Police supplier portal.

  • company name and address
  • corporate identification number
  • VAT registration number
  • payment details.

3. Submit a product catalogue with the items included in the agreement

This is where you submit a price list and product catalogue of the items included in the agreement. Once we have received your price list and catalogue, we will make it accessible to all of the Police´s purchasers in our system. There are three ways to do this:

  • Using your electronic ordering system support and the Peppol network; Creating an electronic product catalogue using the Peppol BIS Catalogue without response 3 and submitting it to our Peppol address.
  • Creating and submitting a product catalogue through the Police supplier portal. More information about the portal can be found above.
  • Using our price list template. Use the Price list Excel template (xlsm, 534 kB) (xlsm, 534 kB) (xlsm, 534 kB)to enter information about the products and services included in the agreement. Email the completed file to the contact at the Police responsible for the agreement.

It is essential that your price list contains clear item descriptions, synonyms suitable for the target group and the correct classifications as per the UNSPSC. This will help our purchasers find and order your products. An image and additional product text further explain the choice of product or service.

The price list and product catalogue must contain the following information:

  • supplier’s product code
  • item description/item name
  • price and currency
  • price unit/order unit/packaging size
  • UNSPSC classification codes for products and services. Information about product classification is available on the SFTI website.
  • range/price type
  • agreement ID or agreement number (five digits).

To facilitate the process for the purchasers, the price list and product catalogue should contain the following information:

  • lead time, delivery time as number of days
  • images, preferably links to images.
  • synonyms and search terms
  • product text, a detailed description of the item, max. 350 characters.

We will be able to provide more information about the orders we send, such as sizes, serial numbers for servicing instruments, or contact details for servicing if necessary. Email us on inkop-ea.e-handel@polisen.se.

4. Receive orders from the Police

There are three ways we can send you orders:

5. Send the order confirmation to the Police

Unless otherwise agreed, you must send your order confirmation directly to the purchaser’s email address.

6. Send the invoice to the Police

The final stage involves sending your invoice to us. We will link your invoice with our order for an automated invoice review. Therefore, it is important that you write our order number in the correct place on the invoice.

The instructions on the invoicing the Police page will show you how to refer to order numbers when invoicing.   

Contact details

You are welcome to contact us if you have any questions about our e-commerce with the Police.

Information på svenska

Upphandling och inköp

E-handel

Fakturor till polisen