Invoices to the Police

Corporate identity number

The Police Authority’s corporate identity number is: 202100-0076.

Invoicing address

Polismyndigheten
981 82 Kiruna

Payment terms

For all suppliers, we apply a 30-day payment period in order to manage and pay the invoices on time.

Electronic invoices

All purchases in the public sector must be invoiced with electronic invoices as of 1 April 2019. Public procurements that have begun before this date are not covered by this law retroactively.

E-invoices to the public sector – information on digg.se

E-invoices via PEPPOL

We want electronic invoices to be sent over the PEPPOL network. The Police Authority’s electronic address in PEPPOL is 0007:2021000076.

About PEPPOL on digg.se

E-invoices via the Police’s supplier portal for invoices and orders

If you do not have the possibility to send electronic invoices, you can register the invoice manually in our Supplier Portal, which is provided by Opus Capita. The service is free. The following information needs to be available when you register your company:

• Company name and address
• Corporate identity number
• VAT registration number
• Payment information
• The Police’s Supplier Portal for invoices and orders

Order numbers and references on the invoice

The Police’s reference consists of a u-number (the letter u followed by seven digits without spaces or dashes). The reference must be placed in the “Reference” field on the invoice.

If the Police’s order number is stated upon ordering (begins with 5), it must be placed in the field called “Customer order number” on the invoice. No further text may be written in this field. In order to match invoice and purchase order correctly, the invoice must be specified exactly as the purchase order. E.g. the purchase order has three rows, then the invoice must also have three rows. The tag “order line reference” is used to refer to the correct row on the purchase order.

Tags to get references in the right field

Here is information on which tags are to be used to get the references in the right field:

PEPPOL BIS Billing 3.0

Reference
<Invoice><cbc:BuyerReference>

Customer order number
<Invoice><cac:OrderReference><cbc:ID>

Order line reference
<Invoice><cac:InvoiceLine><cac:OrderLineReference><cbc:LineID>

Supplier Portal for invoices and orders

Reference = Buyer’s reference

Customer order number = Order number

Periodic invoices

In order for the Police Authority to be able to set up periodic invoices for a service/product that is based on measured consumption and invoiced periodically, such as electricity, water and subscriptions, the following are required:

that specific invoicing objects can be sent included in the invoices
that the invoices are recurring within a regular interval.
The tags below need to be included in the invoices to be able to be set up for periodic invoices.

PEPPOL BIS Billing 3.0

<cac:ContractDocumentReference>
<cbc:ID>Contract ID</cbc:ID>
</cac:ContractDocumentReference>
<cac:AdditionalDocumentReference>
<cbc:ID>Object ID</cbc:ID>
<cbc:DocumentTypeCode>130</cbc:DocumentTypeCode>
</cac:AdditionalDocumentReference>

Do you have any questions?

Contact the Police Authority by email at pac-ekonomi.rps@polisen.se if you have questions about purchaser references and order numbers.